Document Management Solutions
From Paper Filing Cabinets to Structured Digital Archives — Powering the Paperless Transformation
OCR Capture
Bengali + English
Cloud-Based
Secure, Always Available
Workflows
Automated Routing
MFP Integration
Scan-to-Archive
The Case for Digital Document Management
Bangladesh's organisations are managing more documents than ever before — contracts, invoices, HR records, regulatory filings, customer correspondence, and project documentation all accumulate at an accelerating rate. The traditional approach is breaking under the weight of modern document volumes.
Smart Printing Solutions' Document Management Solutions — centred on FOLDERIT DMS — provide a structured, cloud-based alternative that transforms document chaos into ordered, searchable, access-controlled digital archives with automated workflow capabilities. The goal is not merely to go paperless: it is to make every document instantly findable, securely stored, correctly retained, and effortlessly shareable.
FOLDERIT DMS — Intelligent Document Management
Cloud-Based Document Storage
Secure, Accessible, Always Available
FOLDERIT provides a structured cloud-based document repository — organised in a hierarchical folder structure that mirrors your organisation's logical structure. Unlike shared network drives, FOLDERIT's folder structure is enforced — documents cannot be saved in unauthorised locations.
- Unlimited folder hierarchy depth
- Metadata tagging for multi-dimensional search
- Document previews without downloading
- Version history with timestamp and author
- Complete audit trail of every action
OCR-Based Document Capture
Make Paper Documents Searchable in Seconds
FOLDERIT's OCR engine converts scanned paper documents into fully searchable digital files. We connect FOLDERIT to MFPs — configuring scan-to-FOLDERIT workflows that allow users to scan from any MFP panel and have it land in the correct folder with OCR applied automatically.
- Scan-to-FOLDERIT workflows from any configured MFP
- OCR processing in Bengali and English
- Auto-classification using metadata extraction
- Batch scanning with automatic document separation
Full-Text Search
Find Any Document in Seconds
FOLDERIT's full-text search reaches inside the content of every document — not just the filename. Search for a contract by the client's name, an invoice by a specific amount, or a policy document by a key phrase.
- Boolean search operators (AND, OR, NOT)
- Filter by document type, folder, date range, author
- Saved searches for frequently used queries
- Search results ranked by relevance
Access Control and Security
The Right People See the Right Documents
FOLDERIT's granular role-based access control ensures document access is controlled precisely — at the folder, document type, and individual document level. All access is logged.
- Role-based access control
- Folder-level permissions: full access, read-only, no access
- Secure time-limited external sharing links
- Two-factor authentication for system access
- AES-256 encryption at rest and in transit
Document Workflow Automation
Invoice Approval
Scanned invoice lands in FOLDERIT → automatic notification to line manager → approved invoices route to finance → rejected invoices route back with comments → complete audit trail from receipt to payment.
Contract Review
New contract uploaded → routing to Legal for review → Legal approves/comments → routing to senior manager for sign-off → signed contract filed with metadata for future retrieval.
HR Document Processing
Employee submits leave application → document routed to HR → HR approves → copy filed in employee record → notification to payroll.
Document Expiry Management
Contracts and compliance documents flagged with expiry dates → automated reminders sent 90/60/30 days before expiry → renewal workflow triggered.
Security and Compliance
Document Retention
Define retention policies for document categories — automatically flagging documents for review when they reach end of retention.
Encrypted Storage
All documents stored using AES-256 encryption at rest — the same standard used by global financial institutions.
Access Audit Trail
Every action on every document is logged — providing a complete, tamper-evident audit trail for regulatory compliance.
Seamless Integration with Your Print Infrastructure
FOLDERIT does not exist in isolation — it is designed to work seamlessly with the MFPs, printers, and print management software that we install. MFP panel shortcuts allow users to scan directly to designated FOLDERIT folders with a single button press. Users can print directly from the FOLDERIT interface to any authorised printer. For organisations using PaperCut, FOLDERIT can be configured as a scan destination within the PaperCut scan workflow.
Request a Demo
Book a live FOLDERIT DMS demonstration with our document management specialists. We will show you how your specific document workflows can be transformed in a practical demonstration tailored to your organisation.